Responsibilities | Work Clearance Issuer | Permit Officer | Permit Receiver | Permit Endorser |
---|---|---|---|---|
Consult with the site manager or delegate on the work to be done including the location and expected duration of work. | ||||
Utilise the WPCG Activity Matrix to identify all authorisations required. | ||||
Conduct a thorough inspection and assessment of the job site and surrounding conditions. | ||||
Commence the Work Clearance form, accurately detailing the work to be done and tools or equipment to be used. | ||||
Commence the Work Permit form, accurately detailing the work to be done and tools or equipment to be used. | ||||
Complete relevant risk assessments including JSAs and/or SWMS. | ||||
Specify hazards and required controls and safety measures. | ||||
Specify monitoring requirements including frequency of inspections. | ||||
Complete Minimum Controls Checklist(s) as required. | ||||
Complete High-Risk Certificate(s) as required. | ||||
Consult the Permit Receiver on all aspects of the Work Permit and provide them with an opportunity to contribute to the permit content. | ||||
Ensure all relevant authorisation documents have been completed and cross-referenced, including:
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Finalise documentation and obtain the site manager or delegate's signature. | ||||
Issue the Work Permit and obtain the Permit Receiver's signed acceptance of all conditions. | ||||
Sign the Work Permit to confirm understanding and acceptance of all conditions and requirements. |
Responsibilities | Work Clearance Issuer | Permit Officer | Permit Receiver | Permit Endorser |
---|---|---|---|---|
Conduct a toolbox talk with all personnel and sub-contractors working under the Work Permit or Work Clearance. | ||||
Ensure all personnel understand all hazards, controls and safety requirements. | ||||
Ensure all personnel understand the tasks to be carried out. | ||||
Ensure all plant and equipment to be used, including contractor equipment, is checked before use. | ||||
Ensure all personnel understand the risk assessment, Work Clearance, Work Permit and any other applicable authorisations, and have signed their acceptance on these documents. | ||||
Ensure work area is set up correctly and all relevant hazard controls are in place. |
During Work
Responsibilities | Work Clearance Issuer | Permit Officer | Permit Receiver | Permit Endorser |
---|---|---|---|---|
Remain physically present at the work site while work is being done. | ||||
Remain aware of potential hazards, monitoring and maintaining all required controls. | ||||
Ensure all personnel adhere to the conditions of the Work Permit including the presence of safety standby and fire watch roles if applicable. | ||||
Supervise work conditions to ensure they remain safe and within scope and conditions of Work Clearance, Work Permit, risk assessment and any other active authorisations. | ||||
Immediately stop work and secure the site if any of the following occur:
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Ensure you are contactable and available should any conditions change. |
Responsibilities | Work Clearance Issuer | Permit Officer | Permit Receiver | Permit Endorser |
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Immediately stop work and secure the site if any of the following occur:
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Contact the Permit Officer and inform them of the changed conditions. | ||||
Assess new conditions and identify additional procedures, authorisations and/or controls required. | ||||
Amend Permit and provide a detailed brief to Permit Receiver and Endorser on revised conditions of the Work Permit. | ||||
Review, verify and endorse the amended Work Permit at the work site. | ||||
Inform personnel of changes to the Work Permit, including additional hazards, controls, monitoring and authorisation requirements. Confirm their understanding before resuming work. | ||||
Confirm the requirements of the Work Permit have been communicated to all workers. |
Responsibilities | Work Clearance Issuer | Permit Officer | Permit Receiver | Permit Endorser |
---|---|---|---|---|
Ensure the site is clean, safe and secure. | ||||
Complete End of Day Sign Off section on Work Clearance. | ||||
Ensure the site manager or delegate sign the Work Clearance End of Day Sign Off. | ||||
Complete daily close out on Work Permit. | ||||
Communicate the status of any remaining hazards, equipment or isolations. |
Responsibilities | Work Clearance Issuer | Permit Officer | Permit Receiver | Permit Endorser |
---|---|---|---|---|
Commence the Work Clearance form, accurately detailing the work to be done and tools or equipment to be used. | ||||
Conduct a thorough inspection and assessment of the job site and surrounding conditions. | ||||
Complete relevant risk assessments including JSAs and/or SWMS. | ||||
Finalise the Work Clearance and obtain the site manager or delegate's signed authorisation. | ||||
Confirm that the Work Permit is still valid before endorsing. If a Work Permit expires before the work has been completed, a new Work Permit must be issued by the Permit Officer. | ||||
Verify the scope of work and site conditions remain appropriate for the Work Permit conditions and controls. | ||||
Confirm the Permit Receiver understands the intent of content, conditions and controls listed in the Work Permit. | ||||
Ensure any gas testing required by the Work Permit or associated Certificates is completed by an Authorised Gas Tester. | ||||
Ensure the area and relevant equipment is safe for work to continue. | ||||
If conditions are not met or have changed beyond the scope of the Work Permit, do not endorse the Work Permit or resume work. Notify the Permit Officer if this occurs. | ||||
If all conditions are consistent with the Work Permit, endorse the Work Permit by signing and completing relevant fields of the Daily Close Out and Endorsement of Permit section. | ||||
Ensure all personnel understand all hazards, controls and safety reqirements. | ||||
Confirm the requirements of the Work Permit have been communicated to all workers. |
Completion of Work
Responsibilities | Work Clearance Issuer | Permit Officer | Permit Receiver | Permit Endorser |
---|---|---|---|---|
Confirm that all equipment has been removed, the site cleaned and made safe. | ||||
Complete End of Day Sign Off section on Work Clearance. | ||||
Ensure the site manager or delegate sign the Work Clearance End of Day Sign Off. | ||||
Complete the Work Permit Completion and Close Out section of the permit. | ||||
Ensure the site manager or delegate sign the Work Permit to confirm the activity is complete. |